The magnificent Hayley Krolik (Winter Term 2014 S'ganit) created an event outline, which is a great way to begin your event planning process. Do not be stressed about planning an event, if you follow this outline and keep to your deadlines you should be able to stay calm, cool and collected with a rocking event!
Hello my lovely planners! I am so grateful that you are stepping up to plan this event! I know that with the proper planning process, made simple with this easy to follow outline, this event will be great. As your S’ganit, I am here to be a resource for you and to answer all questions. Please set up a call with each other to start brainstorming, and a call with me soon after that. I would like the theme and brainstormed programs to be done by ______________ and the completed event to be done by _____________.
Event planning should be fun, not a burden; it should be an exciting opportunity to combine your creativity and passion to produce something wonderful! Each of these pieces are for your benefit only, as long as you consider all of them by talking about them it is okay to omit filling some out (but it will only foster better programming). If you have any questions or need help, don’t hesitate to contact me.
Peace, love, events, I remain, Hayley Krolik Your Winter term 2013-2014 S’ganit
Click me for Resources! (These can also be found under other tabs on this website!)
GOAL: In one to three sentences, please outline the objective of your event—what you want people to leave the event feeling/knowing/understanding. As you brainstorm programs, it is necessary that you refer back to this goal and ask yourself WHY you made this program—what is the point and how does it refer back to your goal.
Event Quick Look/Time Breakdown: Please edit the example.
6:30-6:45: Wait for people to arrive 6:45-7:00: Mixer 7:00-7:30: Program 1 7:30-8:10: Dinner 8:10-8:30: Havdallah and Cheers 8:30-9:10: Program 2 9:10-10:30: Program 3
Materials: Specify where you will get each item, how much you need, and who is supplying each.
Please edit the example, Write out full fledged explanations for each program as if someone reading this who has no idea what it is could fully execute the event after reading it. Use this question to guide/support your planning process: How is your program unique compared to any time this program has been done before (and trust me that in some shape or form, it has)?
7:00-7:30 Program (30 min) Program Explanation Materials needed: None except people How does this connect to my goal (WHY?): Explain
Write out the energy levels for each program. This will help you find the weak transitions in your programs and improve them- manage transitions from high to low energy programs with a mellower transitional program. Intense discussions are high energy level too, so recognize they require a more serious tone, and transition into them respectfully (mellower transitional activity, i.e. Om-ing). Please edit the example.
After you are done planning an event, it is important to prepare a “Plan B” to use if a program falls through or you end with extra time. Please use the same template as in brainstorming to create a simpler, but still engaging program to use if this happens.
Resources! 1. The Six Folds of Programming BBG programming is based off of 6 folds. Read this guide to learn all about them and other programming tips!